You and your luggage must be checked in with the airline at least 60 minutes prior to flight departure. You may be able to check-in online and prepay baggage fees; visit your airline’s website for information.
You must be at the gate at least 45 minutes prior to departure.
We recommend arriving at the airport at least three (3) hours prior to flight departure to allow for long lines and delays.
If you have an early morning departure, contact your airport to determine when the ticket counter will be staffed.
Airline websites and travel apps are useful for checking flight status and receiving notifications.
The mobile web app will include your flight information and confirmation number to use as a reference at check-in.
Many international carriers have weight restrictions. Please check the airline's website directly for specific information.
One carry-on bag is permitted per person, plus a personal item (laptop, purse, camera bag, etc.). The bag may not exceed 45 linear inches (9” x 14” x 22”) and must fit in the overhead compartment or under the seat in front of you.
Carry some toiletries, a change of clothes should your luggage be delayed.
Prescription drugs, in their original containers, should also be in your carry-on luggage.
Be sure to carry your valuables on you or in your carry-on bag.
Liquids, aerosols, gels, creams, and pastes are limited to travel-size (3.4 ounces or less, each) and must fit comfortably in ONE quart-size clear plastic zip-top bag. For more details visit this TSA website.
TSA is allowing one liquid hand sanitizer container up to 12 ounces per passenger in carry-on bags.
The TSA requires that your luggage be unlocked, or you may use TSA-approved locks, which are available where travel-oriented goods are sold.
For the most up-to-date information, visit the TSA website and the airline’s website.
Checked luggage fees Baggage fees vary by airline and frequent flyer status. Contact your scheduled airline for up-to-date information.
All luggage fees incurred will be at your own expense at airport check-in.
Check on-time departures Be sure to call or check the airline website (phone numbers and websites listed below) or use the airline’s mobile app before leaving for the airport to verify that your flight is on time.
American Airlines (AA): +1 800-433-7300 / www.aa.com
All passengers must present a passport that is valid three months past their return date when traveling to France, but we recommend at least six months’ validity beyond travel dates.
All passenger names (first, middle and last names) on airline tickets / e-tickets must match passport exactly or the airlines will deny boarding.
Any changes after ticketing may result in additional fees and penalties.
Non-U.S. citizens should contact their consulate to determine the necessary documentation.
Travel with photocopies of your travel documents and passport in case the originals are lost or stolen.
Entry into any foreign country can be denied if you have a criminal background. Please check with the country’s consulate or embassy here.
Flight delays Once you check-in, the reservation is in the hands of the airline. If your travel is interrupted or cancelled while you are at the airport, please get in line at a ticket counter or service desk. Once your new flights are booked, please inform Coburn Supply Travel Headquarters of the new flight information. While in line, if you'd like assistance with possible flight options or other support, call Coburn Supply Travel Headquarters at +1 231-421-7221. If you call outside of business hours, an option is provided to be forwarded to one of the Air Specialists for assistance.
Luggage identification Securely attach the Coburn Supply luggage tags you received in the mail to each piece of luggage you are checking. We also recommend enclosing within your luggage a business card, as this may help the airline identify your bag if the outer tag is detached in transit. Lost or damaged luggage is the sole responsibility of the airline.
UPDATE AS NEEDED:
Attire guidelines: what to pack
Comfortable travel clothes:Casual, loose-fitting clothing and comfortable walking shoes. You may want to bring an additional layer, such as a sweatshirt, with you on the plane.
Smart casual attire: Dress slacks with polo or button-down shirts for men; Dresses or separates for women. Given Paris's ever-changing weather, it's a good idea to bring a light jacket or sweater to layer, especially for cooler evenings or unexpected rain. Comfortable yet stylish footwear is also recommended, as you may be doing a fair amount of walking while exploring the city.
Tour casual attire: Jeans or slacks with a comfortable shirt and walking shoes. If visiting a church, dress modestly and cover your shoulders.
Credit cards / currency Major credit cards (Visa/MasterCard/American Express) are accepted in most shops, hotels, and restaurants. Make sure your credit cards are valid for at least 30 days after you return home and activate them before you travel. Some places may require a minimum charge and others may not accept certain cards, so it’s best to bring more than one.
If you have not traveled recently, you may want to contact your credit card company and advise them that you will be traveling to France. Credit card companies may put a hold on a card showing activity that does not follow your usual profile.
The Euro is France’s official currency, and exchange rates fluctuate daily. For the most up-to-date exchange rates, visit this website.
Destination tips
Have the hotel phone number and address with you when you leave to explore the area.
Bring photocopies of your ATM and credit cards. In case of loss, replacement will be easier.
Leave passports and travel documents in your room safe. Only carry a copy of your passport with you.
Drinking water The hotel purifies all its water; however, a change in drinking water anywhere in the world can cause stomach distress. We recommend drinking bottled water when you travel.
Expenses Personal items such as room incidentals, laundry, phone calls, movie rentals, and activities not sponsored by Coburn Supply will be at your own expense.
Gratuities and taxes Tips and taxes for all services outlined in the itinerary have been prepaid for you. Tips for optional sightseeing, additional meals outside of the hotel, and other services rendered should be handled on an individual basis.
Health insurance Check with your health insurance provider to make sure they cover medical expenses in Paris. Any treatments received while in Paris must be paid for at the time of treatment and filed with your insurance company when you return home.
Coburn Supply has provided each qualifier and guest with a Travelex Travel Policy. This does not offer trip cancellation coverage, but it can provide reimbursement for emergency medical and dental treatment, out-of-pocket expenses due to travel delay or interruption, baggage delay/loss expenses and more. To make a claim, email Zurich Travel Claims Administrationat support@zurichtravelclaims.com or call 800-501-4781 (7:30 am - 7 pm CST, Mon - Fri), and reference your confirmation of coverage, which contains the plan information needed to start the process.* *The product descriptions provided here are only brief summaries and may be changed without notice. The full coverage terms and details, including limitations and exclusions, are contained in the insurance policy. For plan and coverage questions, please contact Travelex at 1-888-574-7026 or email at 360group@travelexinsurance.com and reference location number 22-0339. Travelex Insurance Services, Inc. CA Agency License #0D10209. Insurance coverages underwritten by individual member companies of Zurich in North America, including Zurich American Insurance Company (NAIC #16535, state of domicile: New York), 1299 Zurich Way, Schaumburg, IL 60196. Certain coverages not available in all states.
Hosted events
Welcome Reception and Dinner on April 3
Farewell Reception on April 7
Medical information Please advise Coburn Supply Travel Headquarters of any medical conditions that may require special attention or treatment, if not already noted in your registration. Bring a copy of any prescriptions you are taking and pack your prescription medicine in your carry-on luggage. We suggest you bring an extra supply in case of an unforeseen emergency. Do not pack medication in your checked luggage.
Mobile web app We recommend bookmarking this app or adding it to your home screen so it’s easily accessible. We also recommend utilizing the resort’s complimentary Wi-Fi when using the app to avoid excessive data usage.
Meal allowance A per person meal allowance (in check form) has been sent to your preferred mailing address via UPS and is expected to arrive one week prior to your departure date to Paris.
Name badges Upon arrival, please visit the Coburn Supply Hospitality Desk to collect your name badge. Before leaving your room for the Coburn Supply hosted events, make sure that you have your name badge. Coburn Supply requires that name badges are worn at all of their sponsored functions.
Special dietary requests We are happy to help you with special menu requests (i.e. vegetarian meals, etc.) and any other special needs. Please contact Coburn Supply Travel Headquarters via email at CoburnsParis@proghq.com if you did not note your request during registration.
Time comparison Paris, France is in the Central European Time (CET) Zone. During your trip, when it is 3 pm in Paris, France, it is 9 am in Houston, Texas.
U.S. Customs and Immigration You will pass through Customs in the first U.S. city upon your return. You are allowed duty-free purchases of $800 per person. Be sure to keep receipts for all purchases. Articles purchased at a duty-free shop are only duty-free for the country in which they are purchased, are subject to U.S. Customs duty, and should be included in your list of purchases. We recommend you pack your purchases in your carry-on for easy inspection on your return trip home.
U.S. Embassy in Paris 2 Avenue Gabriel 75008 Paris, France Tel: +33 1 43 12 22 22
Your Coburn Supply travel hosts
Chris & Katie Bilello
Darin & Jeannine Coker
Lisa & Jacques Gagne
Kevin & Shawn King
Paul & Debbie Lee
Don & Suzanne Maloney
Michael & Tiffany Maloney
Patrick Maloney
Rick & Becky McKinley
Giles & Jennifer Sigler
Wes & Lorett Swank
Darren Tramel & Jennifer Sims
Your Coburn Supply Travel Headquarters travel staff